HR Self-Service user guides

 

Are you using our Mobile App? 

From 28 April 2025 staff across the University will be able to access their HR Self-Service information from the PeopleXD Mobile App! Watch our short Mobile App promotional video to find out more!

Staff using the HR-Self-Service to view rosters will be given early access on 7 April 2025.

What do I need to know?

  • All staff will be able to view and update personal information such as diversity details, address changes, payslips and P60s.  They will also be able to view some contractual information.
  • Relevant staff will be able to request/ approve annual leave, submit timesheets and view rosters.
  • Staff with additional responsibilities, eg HR tasks, creating rosters etc will continue to be managed via the website. 
  • Unless otherwise stared, all guidance below has been created for staff accessing HR Self-Service via the website.
  • The Mobile App does not require VPN connection making it easier to access.  Please note there will be some processes which are only available when logging into HR Self-Service via the website. 

Our guidance is split into two sections, for staff and for managers.

Guidance for staff

  1. Accessing HR Self-Service
    1. Log into and out of HR Self-Service
    2. Adjust your HR Self-Service display
    3. Download and use Mobile App  *coming soon*
  2. Personal information and pay
    1. Manage your details (including completing new starter details)
    2. Access your payslips and P60s
    3. Emails from HR Self-Service
  3. Leave, absence and timesheet management (participating departments only)
    1. Check annual leave balance and request annual leave 
    2. Complete sickness absence record 
    3. Submit a timesheet
  4. Career Development Reviews/Professional Development (researchers in participating departments only)
    1. Complete career and professional development reviews
    2. Record professional development
  5. Recruitment
    1. View and apply for vacancies
    2. Guidance for interview panel members (participating departments only)
  6. Rostering (participating departments only)
    1. View roster and availability *coming soon*- for rostered staff 
    2. Manage staff rosters - for roster supervisors

Guidance for managers

  1. Navigation
    1. Navigate to Manager Dashboard and view team member records
    2. Return to Employee Self-Service 
  2. Leave, absence and timesheet management (participating departments only)
    1. Approve annual leave
    2. Record annual leave, sickness or other absence
    3. Approve timesheets
  3. Career Development Reviews/Professional Development for researchers (participating departments only)
    1. Finalise career and professional development reviews
    2. View Reviewee's professional development 

Looking for specific guidance for HR staff? Visit the HR Self-Service guidance for HR webpages, instead.

Log into HR Self-Service

Access requires University network or VPN connection

LOGIN

See our 'How-to guides' for help.

Contact

Having issues?

  1. Check the relevant user guide
  2. Visit the FAQs and Troubleshooting pages
  3. Still having problems? Contact your local HR for help.

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