How-to guide: Employee Self-Service - Updating sickness absence

Contents

  1. Accessing HR Self-Service
    1. Log into and out of HR Self-Service
    2. Adjust your HR Self-Service display
  2. Personal information and pay
    1. Manage your details (including completing new starter details)
    2. Access your payslips and P60s
    3. Emails from HR Self-Service
  3. Leave, absence and timesheet management (participating departments only)
    1. Check annual leave balance and request annual leave
    2. Complete sickness absence record 
    3. Submit timesheet
  4. Career Development Reviews/Professional Development (researchers and participating departments only)
    1. Complete career and professional development reviews
    2. Record professional development
  5. Recruitment
    1. View and apply for vacancies
    2. Guidance for interview panel members

3.2 Complete sickness absence details (participating departments only)

For a quick overview of the absence functionality, watch our short promotional video.

This guidance is for employees updating a sickness record via HR Self-Service.  In all cases the sickness record is initiated by either the manager or the local HR team.  Depending on local practices, managers/ HR will enable the sickness record to be updated by the staff member, eg to add end date, absence reason etc.  Follow the guidance below to access the sickness record and add necessary details.

 

Note:

- This feature is currently limited to staff in participating departments which is being rolled out in stages throughout the University. Liaise with your local HR team to confirm when your department will begin to use this functionality. 

- Staff in NDM should initially seek guidance from their local HR team with regards to local practice. 

 

  • Follow your department's procedures to notify your manager and/or HR team about your absence.
  • If you have a fit note, provide it to your manager and/or HR team as per local practice.
  • Refer to the University's sickness policy in the Staff Handbooks along with the HR Support webpages.
  • For any questions about your sickness absence, contact your local HR team.
  • Your manager or HR team will create the sickness absence record. Depending on departmental practices, they may:
    • Record all details (eg start and end dates and the reason for absence).
    • Request you to complete some details (eg the end date and the reason for absence).

After receiving the email inviting you to complete your sickness record, follow these steps:

  1. Log in and navigate to the Leave and Absences tab.
  2. Locate the relevant sickness record (refer to the email notification) and click the ellipsis (three dots) next to it, then select Edit.
complete sickness
  1. Enter the last date of your absence in the End Date field.
  2. Select the Reason for your absence from the drop-down list.
    • If you select Other, provide additional details in the Comments field.
  3. Click Submit (bottom right). A success message will appear. Wait for the green line to fill.

Log into HR Self-Service

You must be on the University's network / VPN

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Having issues?

  1. Check the relevant user guide
  2. Visit the FAQs and Troubleshooting pages
  3. Still having problems? Contact your local HR administrator for help.

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