How-to guide: Employee Self-Service

Contents

  1. Accessing HR Self-Service
    1. Log into and out of HR Self-Service
    2. Adjust your HR Self-Service display
  2. Personal information and pay
    1. Manage your details (including completing new starter details)
    2. Access your payslips and P60s
    3. Emails from HR Self-Service
  3. Leave, absence and timesheet management (participating departments only)
    1. Request annual leave 
    2. Complete sickness absence record 
    3. Submit a timesheet
  4. Career Development Reviews/Professional Development (researchers and participating departments only)
    1. Complete career and professional development reviews
    2. Record professional development
  5. Recruitment
    1. View and apply for vacancies
    2. Guidance for interview panel members

1. Log into and out of HR Self-Service

1. Logging in

IMPORTANT: Before logging in, ensure you are connected to a University network (VPN connection maybe required, WiFi alone will not work).

  • Log in via the HR Self-Service landing page on Staff Gateway using your Single Sign-On.
  • If you have logged in before and completed the new starter 'tasks' (for those with start dates on or after 1 November 2023), you will be directed to the Employee Dashboard Home screen.
  • First-time logins will lead to a different page. - go to section 2 of this guide here for further details and instructions. 
emp dashboard home screen
  • The Home screen displays basic details about your employment, including service details and your next pay day

NB Your job title under 'Position' is for reporting purposes; view your actual job title in My Profile under the CONTRACT section, or click on the icon with your initials in the top right.

 

2. Logging out securely 

  • To log out, click the icon with your initials in the top-right corner and select Log Out.
  • On the next screen, click Proceed with Single Sign-On Logout to ensure a full logout.
  • For enhanced security, always close your web browser (including all open tabs) after logging out.

Log into HR Self-Service

You must be on the University's network / VPN

LOGIN

Contact

Have a query or an issue?

  1. Check the relevant user guide
  2. Visit the FAQs and Troubleshooting pages
  3. Still having problems? Contact your local HR administrator for help.

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