Claims when you return

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Submit your expenses claim within 2 months of the date of return to the UK.

You will need to complete the expenses claim form, get it authorised and submit it to the Payments Team. You should follow the expenses claim procedure.

If you used your own vehicle for a business journey, you may claim mileage at the following rates:

  • motor car or van: 45p per mile for first 10,000 miles in each tax year (then 25p per mile thereafter)
  • motor cycle or moped: 24p per mile for all mileage
  • bicycles: 20p per mile for all mileage

If more passengers are carried on University business, an additional 5p per passenger per mile may be claimed for each journey.

Fuel costs cannot be claimed in addition to or instead of mileage for private vehicles.

Private vehicles

Fuel costs cannot be claimed in addition to or instead of mileage for private vehicles.

Hired vehicles

Fuel purchased for hired vehicles may be reimbursed through the expenses process. 

University vehicles

Please note that wherever possible, fuel for University vehicles should be paid for by the University; either directly, or by using a University fuel or credit card.

If this is not possible, fuel costs for University vehicles may be reimbursed through the expenses process. 

You should follow the procedures for making a travel insurance claim.


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Whilst you are away

 

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