Your paid holiday entitlement is specified in your employment contract. Further information about your holiday entitlement, and the factors affecting your holiday calculation can be found on the University HR website.
At the start of each annual leave year (usually 1 October), you should check that the holiday balance displayed in HR Self-Service is correct. If you think this needs amending, please contact your HR administrator.
If you are included in the pilot (see the table at the top of this page), please contact your HR administrator, who will be able to update your holiday balance for you.
If you are not part of the pilot, but manage a team that is, the Balance tab will appear in your HR Self-Service screen. However, please continue to request your annual leave and record sickness absence in the usual way.
If you need to record annual leave in HR Self-Service that has already been taken, please contact your manager, who can enter this on your behalf.
In exceptional circumstances, where you are unable to do so yourself, your manager can complete an annual leave request for you. Please contact them directly to discuss this.
Your manager will receive an email notification when a leave request has been submitted for approval. It can take up to 15 minutes for the system to deliver the request to your manager.
If your manager is unable to see the request after 15 minutes, please check that you have submitted (rather than saved) the request. For guidance, follow the steps outlined in the 'Request annual leave' How-To Guide, available from the right hand menu.
Employees on grades 1-5 can use HR Self-Service to book TOIL (time off in lieu) where this has been agreed in advance, with your manager. For guidance, follow the steps outlined in the 'Request annual leave' How-To Guide, available from the right hand menu.
The University policy on claiming TOIL can be found in the Support Staff Handbook.
You cannot currently see your team member's annual leave bookings in HR Self-Service. We are planning some improvements to the system which may make this possible in the future.
