How-to guide: Employee Self-Service

Contents

  1. Log into HR Self-Service
  2. Complete new starter details (participating departments only)
  3. Adjust your HR Self-Service display
  4. View and update your personal details
  5. View, download and print payslips and P60s
  6. View and apply for vacancies
  7. Log out securely

4. View and update your personal details

To view your personal details (including your grade and salary), click on the icon with your initials, in the top left, to access My Profile.

Use the left-side menu to navigate through and check your details. For further guidance, including making updates, please refer to the sections below.

Contact details: You can update your 'EMAIL - HOME', 'PERSONAL MOBILE NO.' and 'My Address Details' in this section.

To update your details click on the  icon, and select Edit. 

Warning: Using special characters

Do not use special characters, such as ’&, @’ in your home address.

 

To update any other fields here, please contact your HR administrator.

Emergency Contact: Type or overwrite the information in the fields to provide your emergency/next of kin details. Use the Comments field to add details of a second emergency contact.

Known As: This shows your full name details. To update your name details, please contact your HR administrator.

Documents: This section will normally be blank/not in use and cannot be updated.

Bank Details: It is not currently possible to update your bank details in HR Self-Service - please contact your HR administrator to request any updates.

Bio: Not in use - please leave blank.

Check and update your details, by using the dropdown menus for each field. Once you have entered your information click 'SAVE'.

Visit the Guide to your HR data page for definitions and to find out why we collect and how we use staff diversity data.

Who can see my diversity data?

Diversity data is currently restricted to staff who have been authorised to access this information for specific purposes (visit Guide to your HR data). 

Your local HR team can only view and update, if necessary, your legal sex and date of birth; they cannot access any other diversity data.

Your manager/Self-Service Manager cannot view any of your diversity information.

 

This section provides details of your contract and salary. 

Visit the Guide to your HR data page for details and guidance about the data held about you in HR Self-Service.

 

This section will only show for staff who are based in a participating department to record and manage leave via the University's HR system.

In this section you will be able to view your annual leave balances and a history of your leave requests. You will not be able to book or amend any leave requests on these screens. To do this, please navigate back to your Employee Dashboard to access the Leave And Absence section instead.

Also refer to guidance on requesting annual leave and recording other absence.

This section will display teaching qualifications, if recorded (for posts with teaching responsibilities only). To make an update, please contact your HR administrator.

This is not in use.

Academic Teaching Qual ( Do Not Use) - Not in use; please ignore.

HESA Staff ID - For informational purposes only. Visit the Guide to your HR data page for more details.

Outside Appointments - Cannot be edited - visit the Guide to your HR data page for more details.

Right to Work - You cannot edit/update these details yourself; please contact your HR administrator if updates are required.

Click on the white arrow, top left to return to your Home screen.