About HR Self-Service

New to HR Self-Service? Find out more below

Overview

HR Self-Service is an online portal (hosted on PeopleXD) enabling staff to access HR and payroll data, update personal details and view payslips from any internet-connected device (via a University network or Virtual Private Network (VPN) connection). New starters can also provide their personal details through HR Self-Service.

Additionally, it allows staff in participating departments to request holidays, log sickness and absence, and submit timesheets.

For further details on specific features, refer to the sections below.

 

The 'Social Hub' dashboard (also known as 'Onboarding') allows new starters to securely provide their personal details when they start employment. This includes their home address, bank details, diversity information, and important HESA-related data. Upon the initial login, individuals typically receive 'Tasks' to complete on the Social Hub dashboard. For detailed instructions, refer to the How-to guide: Employee Self-Service.

Employee Self-Service (ESS) is accessed via the Employee Dashboard in HR Self-Service. It gives you access to your payslips and P60s, personal and contractual information, as well as the Internal job board.

Manager Self-Service (MSS) is accessed via the Manager Dashboard in HR Self-Service. As a Self-Service Manager you can see information about your direct reports, including:

  • Basic personal details such as name, title and personal phone numbers for use in emergencies (but not diversity information);
  • Employee Personnel Number;
  • University Card No. and expiry date;
  • Contractual details including job title, FTE, length of service, salary and allowances (but not payslips, P60s, or other tax/NI information);
  • Information about your team structure (eg who reports to whom).

If your department is using HR Self-Service to manage leave, absence and/or timesheets, you will also have the option to record and approve requests for your team. Visit the User guides and the FAQs page for further information.

The Internal job board allows University employees, casual staff, agency and TSS workers to securely view and apply for University jobs, with the benefit of having access to internal-only roles that are not published on the University’s Jobs website.

The Internal job board is accessed via ESS, in HR Self-Service.

The following areas are now using HR Self-Service to record leave (and other absences), timesheets and rostering:

Department Annual Leave Absence Timesheets Rostering
Assurance Directorate     Y Y N N
Archaeology Y Y N N
Begbroke Directorate Y Y N N
Biochemistry Y Y N N
Biology Y Y N N
Blavatnik School of Government Y Y N N
Cardiovascular N Expected spring 2025 N N
Classics Y Y N N
Clinical Laboratory Sciences N Expected spring 2025 N N
Clinical Neurosciences Y (not inc. clinical staff) Y (not inc. clinical staff) N N
Computer Science Y Y N N
Doctoral Training Centre Y Y N N
Earth Sciences Y Y N N
Economics Y Y N N
Education Y Y N N
Experimental Psychology Y Y N N
GLAM departments managed by HR shared service N N N Y
Investigative Medicine N Expected spring 2025 N N
Law Y Y N N
MPLS Divisional Office Y Y N N
Nuffield Department of Medicine Y Y N N
Oxford Centre for Diabetes, Endocrinology and Metabolism N Expected spring 2025 N N
Oxford School Global and Area Studies Y Y N N
Oxford Internet Institute Y Y N N
People Department Y Y N N
Physics Y, professional staff only. Y professional staff only. Y (pilot staff only) N

Radcliffe Department of Medicine - Faculties and Units

 N Expected spring 2025 N N
Reuben College Y Y N N
Said Business School and Oxford Said Business School Ltd Y Y N N
Sir William Dunn School of Pathology Y Y N N
Social Policy and Intervention Y Y N N
Social Sciences Divisional Office Y Y N N
Sociology Y Y N N
Surgical Sciences Y (not inc. clinical staff) Y (not inc. clinical staff) N N
Weatherall Institute of Molecular Medicine (WIIM) N Expected spring 2025 N N

 

If your area is not listed above, please continue to follow your current process for recording leave and timesheets. TSS staff should also continue to follow the usual process.

Please visit the user guides and FAQs webpages for further details.

Access to certain University platforms, such as HR Self-Service, from outside the University network is provided via the IT Services Virtual Private Network (VPN) Service. This virtual connection to the University network behaves exactly as it would if you were on-site. For guidance on how to install VPN, visit the IT Help page. For further assistance, contact the IT Service Desk.

Visit also the 'Guide to your HR data' webpage.

Log into HR Self-Service

You must be on the University's network / VPN

LOGIN

Contact

Having issues?

  1. Check the relevant user guide
  2. Visit the FAQs and Troubleshooting pages
  3. Still having problems? Contact your local HR administrator for help.

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