How-to guide: Employee Self-Service

2. Complete new starter details (participating departments only)

NB This feature is only available to staff in NDM, Primary Care Health Sciences, Continuing Education, Humanities Division and UAS.

A wider rollout is planned for 1 November.


If this feature is enabled for your department (see message above), the 'Social Hub' dashboard will appear upon logging into HR Self-Service:

social hub

How to complete the 'tasks'

A list of 'tasks' related to your new starter details will appear under 'Tasks Outstanding', on the left-hand side. Please read guidance below, before completing your details.

  1. To begin, click on the first task. Once you have read/completed the information, click 'COMPLETE', to move to the next task.
  2. Continue until all tasks are completed and moved to 'Tasks Completed' tab. Enter your details in full and accurately.
  3. Find guidance on diversity details at: HR Data Guide webpage.

NB Review and update any pre-populated information (eg from your applicant record or previous HR input), if necessary.

Here are tips for navigating and completing tasks in Social Hub.

  • Hover your cursor over fields, to view full text.
  • Click 'COMPLETE' to progress to the next task. If you are unsure about what to enter and cannot find the relevant guidance on our webpages, consult your departmental HR contact.
  • You can return later to complete outstanding tasks; progress of completed items is automatically saved.

HEI stands for Higher Education Institution.

In this section, please provide the details of your most recent UK university (including polytechnics) employment.

Please provide your previous surname when you were in this role, if it differs from your surname now.

This section applies to academic teaching or research posts only.

Select up to five subjects (minimum of one) from the list, that you are teaching and/or researching in your role at Oxford.

This section applies to academic teaching posts only.

If teaching is part of your role, please add your teaching qualification as instructed on the screen in Social Hub.

This section applies to those working in clinical/pre-clinical departments only.

In this section, please complete the sub-section(s) that apply(ies) to you. If applicable, confirm that you will not have any clinical duties.

NB If you have or will have a clinical contract with the NHS (including honorary contracts) select at least one clinical specialty and related clinical sub-specialty (medical and dental staff), or one clinical specialty (for other professions, eg nursing).

For guidance on diversity details, please visit the HR Data Guide webpage.