Professional services and University administration

Our professional services are also known collectively as the University Administration and Services (UAS).

Their purpose is to

  • support the University’s core academic purposes of teaching, learning and research
  • ensure the University can meet the requirements of government, funding bodies and other external agencies
  • facilitate the attainment of the objectives set out in the University’s Strategic Plan

Role of the Registrar

The Registrar, Gill Aitken, is the senior administrator within the University. The formal responsibilities of the Registrar, who is appointed by Council, are set out in the University’s Statutes and Regulations. This legislation defines the Registrar as the principal adviser on strategic policy to the Vice-Chancellor and to Council. The Registrar is also secretary to both Congregation and Council, and is responsible, under the Vice-Chancellor, for leading the management and administration of the University’s affairs.

Professional Services sections

Professional services in the central University are grouped into sections. The heads of Professional Services sections report to the Registrar, apart from the Director of Public Affairs and Communications, the Chief Development Officer, the Director of Alumni Relations and the Director of International Strategy, who report to the Pro-Vice-Chancellor (Development and External Affairs). 

Further information about the work of each section, together with contact details can be found below.

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Enquiries: 01865 (2)70108

Email: academicadmin.comms@admin.ox.ac.uk
Website: www.admin.ox.ac.uk/aad

Postal address: Academic Administration Division, University Offices, Wellington Square, Oxford OX1 2JD

Academic Registrar: Saira Shaikh, tel: 01865 (2)70013

Executive Officer: Sarah Ashley, tel: 01865 (2)70108


The Academic Administration Division (AAD) provides leadership and coordination in the development and delivery of administrative support for teaching and learning across the collegiate University. The Division covers most aspects of academic administration, including educational policy, operational support for the student career from admission to graduation, and the centrally managed student services of counselling, disability, sport and careers. It also comprises the Continuing Education Secretariat, the Oxford Learning Institute and the Language Centre.

The AAD is involved in the development of strategies and policies for approval by Council and other major University bodies across a wide area, and promoting effective internal communication in a large and dispersed institutional structure, operating in close partnership with academic and administrative staff throughout the collegiate University.

The Academic Registrar reports to the Registrar.

Enquiries:  01865 (6)11610 

Email: enquiries@alumni.ox.ac.uk 
Website: www.alumni.ox.ac.uk

Postal address: Alumni Office, University Offices, Wellington Square, Oxford OX1 2JD

Director of Alumni Relations: Christine Fairchild


In addition to working closely with the Development Office, the Public Affairs Directorate and the International Strategy Office, the Alumni Office liaises with the University’s satellite offices in New York, Hong Kong and Tokyo to provide engagement opportunities for alumni around the world.

The Office is organised around the following streams of activity: events, communications and marketing, alumni groups, travel and learning, data analysis, and administration. Its vision is one of an engaged, active and growing community of alumni (currently, 250,000+) who support the strategic aims of the University in ways that are meaningful and mutually beneficial.

The Alumni Office strives to achieve this vision by analysing the data available through the Development and Alumni Relations System (DARS). It works with key internal and external constituencies to build awareness, engagement and ultimately support for Oxford through an array of programmes and resources of value to alumni throughout their lives. Core to this mission is working collaboratively across the University to deliver services and programmes that are complementary to that offered by colleges and departments.

The Alumni Office reports to the Pro-Vice-Chancellor (Development and External Affairs).

Enquiries: 01865 (2)70008

Email: council.sec@admin.ox.ac.uk 
Website: www.admin.ox.ac.uk/councilsec

Postal address: Council Secretariat, University Offices, Wellington Square, Oxford OX1 2JD

Director of Planning and Council Secretariat: Dr Michael Glover  
PA to the Director of Planning and Council Secretariat: Martina Harley


Planning and Council Secretariat is responsible for administration relating to the University’s governance and compliance.

It supports the University’s governance processes servicing Congregation, Council and many of its committees including the General Purposes Committee and the Finance Committee; maintaining the University’s statutes and regulations, and administering the University’s elections and appointments to its decision-making bodies.

The Secretariat’s compliance work includes handling all matters relating to the Data Protection and Freedom of Information Acts, the University’s anti-bribery and fraud procedures and, with IT Services, information security. The section is also responsible for supporting the University’s risk management processes including the maintenance of the University’s Strategic Risk Register.

The Director of Planning and Council Secretariat reports to the Registrar.

Enquiries: 01865 (6)11530

Email: enquiries@devoff.ox.ac.uk 
Websites: Development Office (Oxford University access only) 
The Campaign for the University of Oxford

Postal address: Development Office, University Offices, Wellington Square, Oxford OX1 2JD.

Chief Development Officer: Liesl Elder
Executive Assistant: Amanda Mitchell

Director of Development Services: Christine Jeffery
Associate Director of Development (Pan-University): Susannah Forkun
Associate Directors of Development (Academic Programmes): Antony Green, Kirsten Buckley
Associate Director of Development (Systems): Charlotte Dewhurst


The Development Office works to secure philanthropic support for the University’s core priorities.

The Office works in partnership with academic and development colleagues across the University and the colleges to build enduring relationships with donors and volunteers to increase financial support. The priority areas are academic posts and programmes, student support and infrastructure.

In 2008, the University launched Oxford Thinking: The Campaign for the University of Oxford, with the goal of raising £1.25bn to transform and secure the collegiate University for many generations to come. This was achieved in early 2012 and a revised goal of £3bn was announced. The £2bn milestone was reached in May 2015 with the current campaign total standing at over £2.4bn.

In addition to frontline fundraising staff, the Development Office includes the Research team which gathers information on potential and existing donors; the DARS Support Centre which supports the Development and Alumni Relations System (DARS); and the Campaign Relations and Campaign Communications teams, which ensure that donors are appropriately thanked and stewarded through strategic events and communications.

The University of Oxford’s overseas offices based in New York, Hong Kong and Tokyo also have a remit that includes development.

The Development Office reports to the Pro-Vice Chancellor (Development and External Affairs).

Humanities

Divisional Registrar: Lynne Hirsch

Email: lynne.hirsch@humanities.ox.ac.uk 
Tel: 01865 (2)70555

Website: www.humanities.ox.ac.uk

Postal address: Humanities Division, Radcliffe Humanities, Radcliffe Observatory Quarter, Woodstock Road, Oxford, OX2 6GG


Mathematical, Physical and Life Sciences (MPLS)

Interim Divisional Registrar: Laura Gibbs

Email: laura.gibbs@mpls.ox.ac.uk
Tel: 01865 (2)82570

Website: www.mpls.ox.ac.uk

Postal address: Mathematical, Physical and Life Sciences, 9 Parks Road, Oxford, OX1 3PD


Medical Sciences

Divisional Registrar: Chris Price

Email: communications@medsci.ox.ac.uk 
Tel: 01865 (2)89565

Website: www.medsci.ox.ac.uk

Postal address: Medical Sciences Office, John Radcliffe Hospital, Headington, Oxford, OX3 9DU


Social Sciences

Divisional Registrar: Catherine Paxton

Email: catherine.paxton@socsci.ox.ac.uk 
Tel: 01865 (6)14852

Website: www.socsci.ox.ac.uk

Postal address: Social Sciences, Hayes House, 75 George Street, Oxford, OX1 2BQ


Gardens, Libraries and Museums (GLAM)

Divisional Secretary: Kevin Rodd

Email: kevin.rodd@glam.ox.ac.uk 
Tel: 01865 (2)70413

Website: www.glam.ox.ac.uk

Postal address: Gardens, Libraries and Museums Divisional Office, Museum of Natural History, Parks Road, Oxford OX1 3PW


The divisional offices of the four academic divisions within the University support the work of divisional boards and their constituent faculties and departments; undertake much of the day-to-day work relating to planning and resource allocation, the administration of academic appointments, on-course graduate administration, and the detailed supervision of education and research. Their responsibilities cover budgeting and financial planning, educational provision, and academic policy across their divisions, with a particular role in monitoring and quality assurance.

The Gardens, Libraries and Museums of the University of Oxford contain some of the world's most significant collections. Overseen by the Pro-Vice-Chancellor (People & GLAM), the division comprises the four University museums – Ashmolean, History of Science, Natural History and Pitt Rivers; the Bodleian Libraries; and the Oxford Botanic Garden & Arboretum. Both individually and collectively, the collections are integral to the delivery of the University’s strategic aims of teaching, research and widening participation. They also embody the public face of the University and represent the front door to the wealth of knowledge and research curated by and generated at Oxford.

The Divisional Registrars report to the Registrar.

Enquiries: 01865 (2)78750
Email: estates.reception@admin.ox.ac.uk

Website: www.admin.ox.ac.uk/estates

Postal address: Estates Services, The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ

Director of Estates: Paul Goffin
PA to the Director of Estates: Barbara Wright


Estates Services is responsible for the management and strategic development of the University’s functional and commercial estate comprising 443 buildings and the infrastructure associated with them. The University’s functional estate covers more than 260 buildings – and spaces between them – that are used for specialist research, teaching laboratories and lecture halls, sports facilities, libraries and museums, and administrative and ceremonial activities. Over 180 other properties in and around Oxford form the commercial estate which includes accommodation for the University’s graduate students as well as office space, warehouses, and agricultural land and property.

The day-to-day responsibilities of Estates Services include: the management of the University’s capital building programme – aimed at delivering world-class new buildings; planned and reactive repairs and maintenance including upkeep of some of the finest buildings in the city; facilities management for a growing number of University buildings and departments; the provision of key central services such as the mail room and reprographics services; maintaining a safe and secure physical environment for staff, students and visitors; the allocation of space for departmental use; property acquisitions, disposals and leases; managing accommodation for graduate students; conserving Wytham Woods and the University Parks, and managing gardens and landscapes across the estate; developing and implementing carbon reduction strategies across the University, and helping staff and students to make sustainable workplace and travel choices.

The Director of Estates reports to the Registrar.

Enquiries: 01865 (6)16131

Website: www.admin.ox.ac.uk/finance

Postal address: Finance Division, University of Oxford, 23-38 Hythe Bridge Street, Oxford, OX1 2ET

Director of Finance: Mr Lindsay Pearson


The Finance Division interacts with a wide range of officers on financial issues, including those at Oxford University Press and Oxford University Innovation. The Division also advises Council and other relevant University bodies on financial strategy; prepares the University’s financial statements, its operating plans and forecasts; and has oversight of the capital planning process and treasury management.

The Finance Division provides advice and information on financial matters affecting all University departments, divisions and subsidiary companies. The Division comprises a range of support services, including:

  • financial operations: purchasing, supplier payments, payroll and expense payments, petty cash, accounts receivable, financial systems and training;
  • financial reporting: management and statutory accounts, subsidiary company accounts, research accounts and gift registry;
  • financial support: divisional teams, financial training, financial assurance and communications; and
  • professional services: purchasing, treasury, insurance, tax and pensions.

The Finance Division operates both through specialist teams in the shared service centre in Hythe Bridge Street and dedicated divisional finance teams based in each divisional office.

Through the Financial Systems Support Centre, the Division also provides technical support and finance training to users of the Oracle Financials accounting system.

The Director of Finance reports to the Vice-Chancellor and works closely with the Pro-Vice-Chancellors (Planning and Resources, and Development and External Affairs) on strategic matters.

Enquiries: 01865 (2)80417

Email: international.strategy@admin.ox.ac.uk 
Website: www.ox.ac.uk/international

Postal address: International Strategy, University Offices, Wellington Square, Oxford, OX1 2JD

Director of International Strategy: Nina Tomlin
Office Administrator: Vicky Taylor


The International Strategy office aims to combine its expertise in higher education internationalisation and its analytic ability with other departments’ specialist expertise in order to identify opportunities and develop international activity. The work of the office includes designing initiatives and policy to secure Oxford’s international goals; collecting, creating, storing, analysing and publishing data on aspects of international activity; identifying, analysing and summarising international opportunities and risks for the University; coordinating country and regional networks and drafting international collaborative agreements; and arranging visits to Oxford by international partners and advising on foreign travel by senior University staff. Almost all of the International Strategy office’s activities are carried out in collaboration with other University departments.

IT Service Desk: 01865 (6)12345

General enquiries: contact@it.ox.ac.uk
Technical enquiries: www.it.ox.ac.uk/want/help

Website: www.it.ox.ac.uk

Postal addresses:
IT Services, Dartington House, University Offices, Wellington Square, Oxford OX1 2JD (administrative address)
IT Services, 13 Banbury Road, Oxford, OX2 6NN
IT Services, Gibson Building, Radcliffe Observatory Quarter, Woodstock Road, Oxford, OX2 6GG
IT Services, 16 Wellington Square, Oxford OX1 2HY

Chief Information Officer, Head of IT Services: Dr Seán Duffy
PA to the Chief Information Officer: Carol Steels
Deputy CIO: Stuart Lee


IT Services is the central IT department dedicated to supporting the University of Oxford in its mission as a world-leading research and teaching university. The work of IT Services is wide-ranging and diverse: as well as the core IT systems, tools and services that keep the University running day-to-day, IT Services provides innovative services and projects to support teaching, research and widening engagement.

Delivery of IT services across the collegiate University is a collaborative activity requiring partnership between central IT, the academic divisions, departments and colleges, to implement the University’s IT Strategic Plan. IT Services partners with business services to deliver programmes of change to support effectively the administrative operation of the University.  

The Chief Information Officer, Dr Seán Duffy, reports to the Pro-Vice Chancellor (Academic Resources and Information Systems).

Enquiries: 01865 (2)70126
Email: lsoweb@admin.ox.ac.uk

Website: www.admin.ox.ac.uk/lso

Postal address: Legal Services, University Offices, Wellington Square, Oxford  OX1 2JD;
(for property matters, planning and construction issues): Legal Services, Estates Directorate, The Malthouse, Tidmarsh Lane, Oxford OX1 1NQ

Director of Legal Services and General Counsel: Andrew Mackie 
Office Manager & Executive Assistant: Gabrielle Colling


The Legal Services Office provides legal advice across the University and to all the University's subsidiary companies over a wide area, including joint ventures; commercial law; competition law; procurement; risk management and insurance; finance; banking; tax; governance; education law; employment; student issues; harassment; discrimination; conflict of interest; trusts; data protection; freedom of information; intellectual property; real property; planning; construction; and the environment. Although it does not advise individuals in their private capacities, it may act where there is a University interest in an individual’s case.

The Director of Legal Services reports to the Registrar. He and his legal colleagues also liaise with the Conference of Colleges Legal Panel on issues of relevance to the collegiate University as a whole, but they do not act for the colleges.

Personnel Services

Enquiries: 01865 (2)89900

Email: personnel.services@admin.ox.ac.uk 
Website: www.admin.ox.ac.uk/personnel/

Postal address: Personnel Services, University Offices, Wellington Square, Oxford OX1 2JD

Director of HR: Julian Duxfield
Executive Assistant to the Director: Emily Dyer/Jacqui Thornton-Kitching

The Director oversees Personnel Services teams, the Equality and Diversity Unit, Childcare Services, the Occupational Health Service and the Safety Office. Personnel Services supports Council’s Personnel Committee in the strategic development, implementation and review of comprehensive policies on all aspects of employment and employee relations.

Personnel Services' day-to-day activity is focused on providing specialist advice to heads of department, chairs of faculty boards and departmental administrators in the context of an overall devolved approach to employment within the University. Personnel Services staff are responsible for servicing various central staffing provisions, such as the joint consultative committees with employee representatives, grading, disciplinary appeals and certain elements of academic appointments. 


Childcare Services

Enquiries:  01865 (2)89841

Email: childcare@admin.ox.ac.uk
Website: www.admin.ox.ac.uk/childcare

Postal address: Childcare Services, University of Oxford, 92 Woodstock Road, Oxford, OX2 7ND

Head of Childcare Services: Joanne Mason


Equality and Diversity Unit

Enquiries: 01865 (2)89825

Email: equality@admin.ox.ac.uk 
Website: www.admin.ox.ac.uk/eop

Postal address: Equality and Diversity Unit, University Offices, Wellington Square, Oxford OX1 2JD 
Office location: 5 Worcester Street, Oxford

Acting Head of the Equality and Diversity Unit: Adrienne Hopkins 
PA to the Head of the Equality and Diversity Unit: Caroline Kennedy


Occupational Health Service

Enquiries: 01865 (2)82676 

Email: enquiries@uohs.ox.ac.uk 
Website: www.admin.ox.ac.uk/uohs

Postal address: University Occupational Health Service, 10 Parks Road, Oxford OX1 3PD

Director of Occupational Health and Safety: Gary Tideswell
PA to the Director of Occupational Health and Safety: Chloë Cairns


Safety Office

Enquiries: 01865 (2)70811

Email: postmaster@safety.ox.ac.uk 
Website: www.admin.ox.ac.uk/safety

Postal address: University Safety Office, 10 Parks Road, Oxford OX1 3PD

Director of Occupational Health and Safety: Gary Tideswell
PA to the Director of the Occupational Health and Safety: Chloë Cairns

Enquiries: 01865 (2)80529
Website: www.ox.ac.uk/publicaffairs

Postal address: Public Affairs Directorate, University Offices, Wellington Square, Oxford OX1 2JD

Director of Public Affairs and Communications: James Colman
Executive Assistant to the Director of Public Affairs and Communications: Rebecca Hedges


The role of PAD is to increase understanding of the aims and activities of the University, including its constituent departments and colleges. It also promotes effective internal communication within Oxford’s large and dispersed institutional structure.

PAD manages media relations and University news; produces a wide range of University publications, including the student prospectuses, the Gazette and digital content for the alumni channel Oxford Today; runs the University’s Design Studio and image library; oversees use of the University brand; manages the content of the top levels of the University website and the University core social media sites; organises major University events; and advises on internal and external communications activity, and community and government relations.

The Public Affairs Directorate (PAD) reports to the Pro-Vice-Chancellor for Development and External Affairs and sits within the External Affairs Portfolio with the Alumni Office, International Strategy Office and the Development Office.

Email: research.services@admin.ox.ac.uk

Website: researchsupport.admin.ox.ac.uk

Postal address: Research Services, University Offices, Wellington Square, Oxford, OX1 2JD.

Director of Research Services: Dr Stephen Conway 
Executive Assistant to the Director of Research Services: Jenni Beasley


Research Services works with Oxford’s researchers, divisions, departments, collaborators and funders to facilitate world-class research.

Research Services' responsibilities include providing advice and information on funding opportunities, supporting major bids, reviewing and authorising applications, accepting new awards, sponsor liaison, negotiating research-related contracts, advising on the costing and pricing of research, clinical trials governance, human research ethics and research integrity, facilitating intellectual property management, regional partnerships in research and innovation, fostering public engagement with research, supporting the work of the Research Committee and related groups, and helping to profile the impacts of Oxford research. 

The Director of Research Services reports to the Registrar.

Registrar's Office


Enquiries: 01865 (2)70233

Postal address: Registrar’s Office, University Offices, Wellington Square, Oxford OX1 2JD

Registrar: Mrs Gill Aitken CB (registrar@admin.ox.ac.uk)

Head of Registrar's Office: Antony Willott
PA and Diary Manager: Alison Bell (alison.bell@admin.ox.ac.uk)
Private Secretary: Shaka Obhiozele (shaka.obhiozele@admin.ox.ac.uk)


The Registrar’s Office does not have access to any student information.

For students or former students who require a degree certificate, degree confirmation letter or academic transcript, or for employers, prospective employers or other educational institutes seeking to verify qualifications from the University of Oxford, please visit the Graduation & Leaving Oxford webpage.

 
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