Oxford Events is launching
The new events listing site is set to replace OxTalks
WHAT’S HAPPENING?
Oxford Events is Launching
Oxford Events will be launching in Michaelmas term as the replacement for OxTalks. Powered by the University’s new Halo CRM platform, the brand-new events listing site will be based on the latest, best-practice technology. This new functionality, aligned with the Transforming Oxford's Digital Communications programme, will enhance user experience in promoting events.
We will soon be providing more details on the launch timescales, which will include a short freeze period where OxTalks events will be migrated to the new platform, during which no new events can be added. *
In the meantime, we have created a short list of user instructions to ensure that everyone is ready to transition to the new platform by the go-live date. Please follow the guidance below to find out what you need to do next.
Website Manager instructions
If you manage a website that utilises the current OxTalks API, your event feed will need to switch to the new GetEvents API. To stay informed of the switch over plans, please provide us with details of any website(s) where the curated calendars appear including site URL, and a contact name for the team managing the website(s)/intranet.
Please contact halo@digital.ox.ac.uk.
Collections/series curator instructions
If you curate collections/series of events, you will need to be granted access to the Halo CRM to become an Event Editor. You will then be provided with step-by-step guidance on how to use the platform and details will be issued to those identified as Event Editors. Please send your name and organisational unit to halo@digital.ox.ac.uk.
Collections/series contributor instructions
If you currently submit events on behalf of a unit/group you will become an Event Contributor and we will provide step by step guidance of how to submit events. Please send your name and organisational unit to halo@digital.ox.ac.uk.
If you have multiple roles (e.g. series curator and series contributor)
If you currently fulfil multiples roles, you only need to email us once with your details and please specify which roles you currently fulfil.
Do we have your details already?
OxTalks users who have already been in touch with the Halo team with their details do not need to submit them again.
* Please continue to submit events for Michaelmas term on OxTalks, to ensure that as many events as possible are listed prior to the freeze period.
THE FUTURE VISION AND OPPORTUNITY FOR OXFORD EVENTS WITH CRM
Whilst much of the functionality of Oxford Events will remain the same as on OxTalks for now, there is potential to align with the Events Management functionality on Halo in future, to help track event registrations/attendance and to receive feedback from them. This should enable upcoming events to be more effectively marketed, by helping contributors to understand who has attended particular types of events in the past and potentially pointing event attendees to Continuing Education/Online Education courses related to their area of interest.
